Microsoft Editor is an associate AI-powered intelligent writing assistant accessible for Word, Outlook, and as a browser extension. Microsoft Editor, available in over 20 languages, aims to form you a far better writer. Here’s a quick check out of the way to use it.

Microsoft provides a basic version of Editor for free—so long as you’ve got a Microsoft account. This version includes the essentials that you’d expect during a writing assistant, like a grammar and spell checker. Editor’s premium options are solely offered for Microsoft 365 subscribers.

How to Use Editor for Microsoft 365

Log in to your Microsoft 365 account, and open Word or Outlook. We’ll use Word for this tutorial, though Editor works an equivalent for both applications.

Once you begin typing in Word, Microsoft Editor will check your text in real-time. That is, like any text linter, it underlines the text (either with (1) a dashed line or (2) a solid line) which will need correcting.

By clicking the underlined text, a quick description of the error and a suggestion will appear Clicking the prompt word can replace the error in your text.

You’ll also notice that there’s a replacement “Editor” group within the ribbon of the “Home” tab.

Clicking this feature will open the “Editor” pane on the right-hand side of the window. Here, you’ll see an overall score of your content-supported Editor’s algorithm, alongside other stats like readability and therefore the amount of your time it takes to read your content.

office.com/setup

Here are the items Editor looks at when giving your score:

  • Corrections:
  • Spelling
  • Grammar
  • Refinements:
  • Clarity
  • Conciseness
  • Formality
  • Inclusiveness
  • Perspectives
  • Punctuation Conventions
  • Sensitive Geopolitical References
  • Vocabulary

An editor will tell you ways many instances of every issue appear within the content. While any item under “Refinements” are often considered as suggestions, items under “Corrections” are generally must-fix issues.

Click here to download

By clicking an item during a menu, the tool will bring you to the primary instance of that issue within the text. From there, you’ll either accept or ignore Editor’s suggestion.

While having an honest score in Editor may feel nice, remember that the foremost important goal in writing is to write down for the target audience–not writing to satisfy Editor. Even Editor itself changes our descriptive linguistics error on top of from “your” to “you’re” then marks it as a formality issue, suggesting we have a tendency to later modification it from “you’re” to “you area unit.”Microsoft Editor can’t determine who you’re writing for, so use your best judgment.

How to Use Editor for the Web

To use Microsoft Editor online, you’ll get to download the online extension. At the time of writing, Editor has an associate extension obtainable for Chrome and Edge.

Find and install the extension on your various browser. Once installed, the Editor icon will appear in your browser’s toolbar. Click it and choose “Sign In” from the menu.

Once signed in to your Microsoft account, a couple of options will appear within the extension’s menu. Here, you’ll turn on/off different linter options, like spelling or grammar. To disable a function, toggle the slider to the left for the respective option.

Additionally, you’ll also select one among the proofing languages supported by Editor.

The Editor extension isn’t compatible with every site online. for instance, it’s compatible with WordPress but not OneDrive. So editing a Word doc in OneDrive is merely possible by using the native Editor functionality in Microsoft 365.

The editor extension works in an equivalent way as discussed within the previous section. That is, errors within the content are going to be underlined with a solid or dashed line, and clicking the underlined word will prompt a suggestion to seem. you’ll click Editor’s suggestion to exchange the source content.

If you’re working online and Editor is within the way, you’ll disable Editor for that specific site. While on the location, click the extension icon within the toolbar and choose “Disable Editor on www..com.”

Visit Office.com/setup to know more.